Exception Request Process
| Area | Description of When Exception Requests are Needed & Applicable Policies | Process to Request Exceptions |
|---|---|---|
| Proposal Submission | Exception requests are needed if the proposal appointment does not comply with the process outlined in the OVPR Submission Guidelines Memo. Per the OVPR Submission Guidelines Memo, all proposal elements and documents, including a fully routed and approved Cayuse SP record, must be in complete, final form at the start of the review appointment. When applicable, access to the sponsor portal (e.g., Fastlane) must also be granted to OSP at the start of the appointment. At the end of the appointment and with approval from the Pl, OSP will submit the proposal to the sponsor. | PI requests exception to proposal submission guidelines:
|
| F&A Rate Usage | The standard F&A usage should follow the guidelines outlined within the Federal/Non-Federal Rate Agreements or specified on a published solicitation. To request an exception to the standard F&A process, departments may pursue an F&A reduction request. If a reduced F&A is requested and an award is made, please be advised that the difference between the full F&A rate and the amount that is recovered will be deducted from the F&A return to your [Level 3] Index. Alternatively, PIs may request an exception to the F&A rate usage by following the process to request exceptions. Per 2 CFR 200 Cost Principals, negotiated rates must be accepted by all federal awarding agencies. Pass through entities are subject to these rates as well. | PI requests exception by following the steps below:
|
| On/Off Campus F&A Rate Determination | An On- or Off- campus rate determination for all projects that request an off-campus rate. In order to be considered, the project must meet the definition of Off-campus as stated on page 4 of UNM’s Federally Negotiated Rate Agreement. On/Off-Campus Rate FAQs can be found here
| PI will need to review the Research Operating Procedure for the On-campus and Off-campus Facilities and Administrative Rate Determination:
|
| Cost Share | Enforce Uniform Guidance (UG) on cost share §200.306. Follow UNM policy 2430 which states UNM will agree to cost share only when required by the sponsor. | UNM cost share only allowed when required by the sponsor. |
* Provost Units will submit to the Dean, Director or Vice President of the unit to review the exceptions prior to submitting the request to the OVPR (Student Affairs Continuing Education, Honors College, Diversity Programs and UNM Branches)
VPR units will submit to the Associate Vice Predisdent for Research
