Awards Process Overview

Award Receipt - Awards are issued in many different forms and may be issued by the sponsor in different ways. Some sponsors will send the award directly to the faculty, while others will need it retrieved from their sponsor portal, but no matter how the award is issued, it is important to make sure that it is sent to OSP osp@unm.edu as soon as possible after receiving it. OSP will be able to start the review process once we’re in receipt.

Award Review - OSP will review the award document to ensure it is acceptable with UNM policies and that the terms and conditions are in compliance with applicable regulations, policies and procedures. This may involve additional internal reviews from partnering compliance offices such as Conflict of Interest (COI), Internal Review Board (IRB), Export Control (EC), Office of University Counsel (OUC), Information Technology (IT) etc. If any changes are needed to move forward with the award, OSP will work closely with the sponsor to request and implement these changes.

Award Execution - Once OSP has reviewed and negotiated any changes needed to move forward with the agreement, it will be routed to the appropriate UNM signatory who has authority to enter UNM into an agreement. Please note that PIs and other departmental faculty are not authorized to sign these agreements.

Award Setup - OSP’s role in the award process has come to an end. Contract & Grant Accounting will pick the award set-up from here and your department assigned Fiscal Monitor will enter the award into the Banner Financial System and generate an index for spending.

Processing Times - Because every award is different, it is difficult to determine a “standard” processing time. With varying complexities and workload levels, awards can take a few days to a few months to fully process. Track progress made on your individual project using our Smartsheet Tracker.